The Finance Department, through its five Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; and, utility billing and business license customer service.
Finance Administration is responsible for the day-to-day operations of the Finance Department. The Chief Financial Officer reviews operations to ensure compliance with federal, state, and local laws, as well as, City regulations and financial policies. Administration manages the annual operating and capital budgets, long-term financial plan, business enterprise system, citywide cost allocation study, fixed asset inventory, financial reporting, and annual audits.
The Accounting Services Division consists of General Accounting, Payroll, Accounts Payable and Financial Reporting. General Accounting is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets. Accounts Payable is responsible for the processing of all City obligations for purchased materials and services. Financial Reporting prepares the Comprehensive Annual Financial Report (CAFR), annual bond disclosures, and other financial reports. Payroll is responsible for the processing of employee paychecks, tax reporting, retirement plan payments, and maintenance of all relevant records related to payroll.
Sunny Rief, Acting Assistant Chief Finance Officer
The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions effecting municipalities. Budget Management coordinates the development and preparation of the annual budget. Routine revenue and expenditure reports are prepared and provided to City management and the City Council to assist with budget monitoring.
Carol Molina, Finance Manager - Budget
The Cashiering & Collections Services Division is responsible for receiving, depositing, and collecting on behalf of the City, all taxes, assessments, fees, and other revenues. Due to the significant technological improvements in how payments can be received and made, the Division is continually offering new services to customers and vendors. This division processes and records all revenue received at City Hall, as well as, all City off-site locations, and also ensures revenue is deposited in a timely manner into the City's financial depository accounts. Another important function of this division is to ensure proper controls over cash and negotiable items, as well as, collection of all delinquent taxes and fees. The Division is responsible for ensuring all revenues owed to the City are received and may use a variety of methods to collect these funds, including sending delinquent notices, making collections calls, placing a lien on property, filing a claim in Small Claims Court or sending delinquent receivables to an outside collection agency. Finally, the Division is responsible for disbursing all approved funds and processes all checks and electronic payments for the payment of goods and services approved in the budget and the City’s financial system.
Joyce Zacks, Finance Manager - Treasury
Comprised of Procurement, Municipal Services, and Business License, the Fiscal Services Division provides and/or coordinates the purchase of goods and services, coordinates the competitive bidding process, maintains the list of qualified vendors and processes all municipal services start-ups and disconnections (e.g., water, sewer, etc.). In addition, the Division handles most billing questions on the municipal services statements that include water, refuse, sewer, and utility tax billed amounts. The Division also licenses all individuals or companies doing business in the City in accordance with the Huntington Beach Municipal Code, and may issue permits on behalf of other City departments. In addition, the Division administers office supply orders, manages the procurement card, leasing, equipment replacement, professional services, fuel management and copy machine programs. Reprographics provides printing services to all City departments, and mail operations provides for the daily collection, sorting, metering, and delivery of City interoffice, U.S. Postal Service mail and special deliveries (FedEx, UPS, and Overnight Delivery) for all City departments.
Utility Billing - Monday through Friday 8:30 a.m. to 4:00 p.m.
Telephone (714) 536-5919 - press "9" to bypass recording and be placed into the queue to speak to a customer service representative
Business License - Monday through Friday 8:00 a.m. to 5:00 p.m.
Telephone (714) 536-5267